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Due to the limited availability of on-campus housing, it is necessary that we establish these guidelines for awarding contracts for these rooms. Local students who live within commuting distance of the campus and transfer students are of the lowest priority when assignments are made. The procedure is on a first-come, first-served basis using the date on which the Acceptance Deposit and Housing Application Forms are received. The Acceptance Deposit and Housing Application must be submitted in order for a student to be offered a housing contract.

Initial contracts to new fall term students will be issued by early April. Signed contracts with the required room reservation fee must be returned by the date indicated on the agreement. This fee is non-refundable.

This process is monitored closely. Therefore, students who do not return the contract within the allotted time will have their contract canceled and will be placed at the bottom of the waiting list.

Students admitted to the University have the option of making their own off-campus living arrangements in the event there are no vacancies on campus. The Housing Office may be able to give you some limited assistance or information regarding off-campus housing.

Special Note: Notice of cancellation to Admissions, Financial Aid, Fiscal Services, or the Registrars Office will not constitute notice of cancellation of your current Housing Agreement. The Office of Residential Education must be officially notified as indicated below.

CANCELLATION OF HOUSING: Current residents (including graduating seniors) who do not plan to return to campus housing for the upcoming semester or academic year must officially cancel their housing assignment to be eligible for a housing deposit refund.

To officially cancel housing, students are required to complete both of the following steps:

1. Submit the Housing Cancellation Form through the Housing Portal.
2. Send a confirmation email to reslife@xula.edu and bursar@xula.edu stating that:
   • You are cancelling your campus housing, and
   • You have completed the housing cancellation form in the Housing Portal.

Housing cancellations will not be considered complete until both steps have been successfully completed. Failure to do so may result in the housing assignment remaining active and additional charges being assessed.

Students who complete the cancellation process may be eligible to receive a $200 housing deposit refund, provided there are no outstanding or pending charges from the Office of Residential Life. Any applicable charges will be applied prior to the release of a refund.

*The $100 reservation fee paid as a new or transfer student is non-refundable. 

Each residence hall is staffed 24/7 by a Hall Director, Security Concierge, and Resident Assistants to ensure a safe and supportive living environment. The Hall Director oversees hall operations, facilities coordination, and residential programming. The Security Concierge supports building operations and safety and reports to the Hall Director. Resident Assistants assist with community development, policy enforcement, and resident support under the supervision of the Hall Director and Security Concierge.

We are delighted that you have chosen Xavier University and are looking forward to having you become a member of the Xavier Family. Your first year in college can be both an exciting and adventurous time in your life. Outside of the classroom, you will have the opportunity to participate in numerous activities and meet many new people. The people you meet and the experiences you share will probably become the most precious memories of your college career.

One excellent way to take advantage of these opportunities is to live in a residence hall. Residence hall living at Xavier is designed to offer you a unique experience. We consider it a vital part of the educational process of the University. Research demonstrates that living in the residence halls provides students with a unique experience that fosters success during their college years. These students are more likely to graduate from college and feel integrated into the college experience.

You will have an opportunity to interact with persons of diverse backgrounds whose cultures, attitudes, and ideals may parallel with yours or maybe just the opposite. We believe that the residence hall environment will assist you in developing into a well-informed person and one who will be able to adapt to living in a multicultural world.

Once again, welcome to the Xavier family. If you have any further questions, please feel free to e-mail us at reslife@xula.edu. We look forward to meeting you this fall.